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Web Conferencing vs. Video Conferencing


A group of people having a video conference

Web conferencing and video conferencing are often used interchangeably, but they’re actually two very different things. Understanding the difference between web conferencing and video conferencing empowers you to implement a communications system that fits your unique needs. 

Both technology solutions facilitate a virtual forum, but each has distinct applications and advantages. One’s not necessarily better than the other—best results require using the right tools for the job. That’s where we come in.

Chester Springs AV is much more than a retailer of state-of-the-art audiovisual hardware. We’re technology partners who go above and beyond for our clients. We’re here to teach you about web conferencing vs. video conferencing so you can make an informed purchase.

As always, if you have any questions, we’re happy to provide personalized guidance. Here’s what you need to know about web and video conferencing and how they differ. Let’s start with a quick rundown of both types of conferences.


Web Conferencing: Content Sharing

Web conferencing refers to real-time digital presentations, typically with video, but they may be audio and/or text only in some cases. 

Commonly used for online courses or organizational updates, web conferencing allows anyone with the link to join the presentation. Some web conferences may allow participants to join the discussion, while others are for viewing/listening only.

One of the major differentiating factors between web conferencing vs. video conferencing is the audience size. Because web conferencing is often used to connect very large groups of geographically dispersed people, interaction is usually minimal. Web conferencing is generally passive for the audience.


Video Conferencing: Live Communication

Video conferencing is when groups have face-to-face discussions facilitated by hardware such as cameras, microphones, conference hubs, and various accessories.

The big difference between web conferencing and video conferencing is that video conference participants actively communicate and collaborate. A video conference is like a phone call that has visuals and the ability for multiple people to join in at once.

The typical size of the meeting is a distinction between web conferencing vs. video conferencing. While there are video conferencing solutions for large groups, the interactive nature of the meetings usually means that there are fewer participants.


Video Conferencing Is the Advanced Solution

A group of people having a virtual meeting

Most web conferences are powered by little more than a computer and software. While this can be convenient for organizations and individuals that only host web conferences on rare occasions, the quality of the presentation is rarely ideal.

In contrast, because video conferences are usually powered by cutting-edge audiovisual equipment, participants can enjoy high-definition visuals, pristine audio, and convenient features that make for a better overall experience, especially when managing remote teams.

When considering web conferencing vs. video conferencing, you may want to choose video conferencing hardware that can handle both. Web conferencing-specific equipment may be suitable for occasional presentations, but dedicated video conferencing gear allows for flawless communication at any time.


Collaboration Is the Key Point to Consider

When analyzing the difference between web conferencing and video conferencing, determine if you need attendants to be passive viewers or active participants. 

Video conferencing equipment can be a game changer, making it possible for people all over the world to come together and brainstorm, work on a project, share feedback, or simply catch up on the latest news and updates.

On the other hand, if you just need hardware for basic webinars here and there, comparing and contrasting web conferencing vs. video conferencing may not be as high of a priority, as you might only require some basic software. It all comes down to your needs.


Don’t Overlook Nonverbal Communication

A woman participating in a video conference

Many experts claim that 70-90% of communication is nonverbal. The subtle facial expressions and body language that allow us to fully connect with others are often lost during web conferences. 

With today’s state-of-the-art video conferencing equipment, you don’t lose that crucial human element. It’s the next best thing to a face-to-face conversation. 

Think about it like this: When you’re having a company meeting, do you typically address a silent audience or seek active participation? That’s what separates web conferencing vs. video conferencing. 


Not All Conferencing Solutions Are Equal

Now that you understand the difference between web conferencing and video conferencing, it’s worth noting that not all video conferencing equipment is going to provide a stellar experience. Quality matters.

One dropped call can have lasting repercussions for your business. Video conferencing can be a reliable, revolutionary tool that can drastically transform your daily operations for the better. But, it can also be inadequate and even detrimental if you’re not careful.

Using the right hardware is the key to successful results—flawless communication you can count on with every call.


We’re Here to Help

Many of our products can facilitate both web and video conferencing. If you’re still on the fence weighing the benefits of web conferencing vs. video conferencing, we can recommend comprehensive solutions that facilitate both styles with ease.

At Chester Springs AV, we only sell best-in-class video conferencing hardware and desktop conferencing solutions from the most trusted brands. As industry veterans of more than two decades, we take pride in our exceptional selection and peerless expertise.

questions about how the difference between web conferencing and video conferencing may play a role in your purchase, please feel free to contact us anytime for a free, one-on-one consultation.


Level Up Your Communications

We hope this guide is insightful as you plan your investment in essential communications infrastructure. Understanding the ins and outs of web conferencing vs. video conferencing is the first step. Now it’s time to order the gear you need.


Book a free remote demo of our room solutions to experience our revolutionary technologies first-hand. Your perfect web or video conferencing solution awaits. Shop our inventory with confidence!